THE MAYOR OF SOLIHULL - BRIEFING FORM 2024 - 2025
Councillor Mrs Shahin Ashraf MBE & Consort, Mr Jehangir Malik OBE

PLEASE COMPLETE AND RETURN THE FORM AT LEAST TWO WEEKS BEFORE THE EVENT

DAY						       DATE

NAME OF FUNCTION

ORGANISATION

TIME OF MAYOR’S ARRIVAL         	                      TIME OF MAYOR’S DEPARTURE

VENUE ADDRESS and POSTCODE

	

CONTACT ‘PHONE NO. ON THE DAY	         PRECISE POINT OF ARRIVAL

NAME & POSITION OF PERSON TO GREET THE MAYOR
We would ask that someone is already waiting to meet the car at the arrival point. Please note that the Mayor should be accompanied at all times during her visit.

PERSONS TO BE PRESENTED TO THE MAYOR

NUMBER OF PERSONS AT FUNCTION       (if children indicate numbers and ages)

DOES YOUR RISK ASSESSMENT INCLUDE ANY MEASURES TO BE TAKEN TO ENSURE THE MAYOR’S SAFETY DURING THIS EVENT?  (YES / NO)
Please contact the Mayor’s office if you need any further information.

WILL REFRESHMENTS OR A MEAL BE OFFERED?
Please note that both the Mayor and Mayor’s Consort are vegetarian.
Mayor and Mayor’s Consort	Meal	Yes/No	
	Refreshments	Yes/No	
If evening meal, is there somewhere nearby the Mayor’s Attendant can get food?	Yes/No	

PARKING FOR MAYORAL CAR
Please advise where the car may be legally parked & include any special instructions

PLEASE SPECIFY DRESS CODE FOR CIVIC PARTY      
MARK THE CORRECT BOX WITH (X) 
MAYOR	(X)	MAYOR’S CONSORT	(X)	
a)	DAY DRESS, SUIT
(Usual Mayoral Attire)		a)	BLACK JACKET AND PINSTRIPES
(Usual Mayoral Attire)		
b)	HAT		b)	DINNER JACKET AND BLACK TIE		
c)	EVENING/COCKATIL DRESS				

IS THE MAYOR BEING ASKED:-
a) To propose a toast?  				YES / NO 
     If YES please give further details:

    To respond to any toast?			YES / NO
     If YES please give further details:

b) To speak on any particular subject?   		YES / NO
 
     If YES, please give details to which specific reference should be made and length of speech

PLEASE NOTE that unless the Mayor is responding to a toast, she should be the first speaker.  It will be assumed that the Mayor is not required to speak if no advance notice is given

If you are taking photos of the Mayor during your event, we would welcome being sent one or two for our records.  Please also confirm if we may use them on our social media platforms to further support your event/organisation.  No use should be made of any photograph of the Mayor in any political, commercial, advertising, promotional or public relations material without the prior written permission from the Mayor’s office.Thank you.	

BACKGROUND NOTES:       Please give as much information as possible

THIS FORM HAS BEEN COMPLETED BY:
Name		
Address

Postcode		

		
Telephone No.		
Telephone No. (Eve)		
Mobile		
Email		

IN ORDER TO MAKE THE NECESSARY ARRANGEMENTS, PLEASE COMPLETE AND RETURN THE FORM AT LEAST TWO WEEKS BEFORE THE EVENT TO: 

THE MAYOR’S OFFICE
COUNCIL HOUSE
MANOR SQUARE
SOLIHULL    B91 3QB

or email		mayor@solihull.gov.uk 			

If you have any enquiries, please telephone 0121 704 6023.

Thank you.

Twitter   @solihullmayor
www.solihull.gov.uk